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VA Bike 2015
Welcome to the UCI Road World Championships...... Thank You for Visiting the State Employee Zone!
Virginia state employees’ source for information about the 2015 Road World Championships
Working as a 2015 UCI Road World Championships Volunteer
Executive Branch employees who obtain approval in advance from their supervisor may volunteer to support the 2015 UCI Road World Championships up to a maximum of 16 work hours during the entire event. This time will be treated the same as regular work time and not as leave. Employees who volunteer to work the race should make sure to obtain documentation of their time away from scheduled work as a bona fide 2015 UCI Road World Championships volunteer. Agencies may request documentation from employees for race volunteer time.
Please note that this event does not otherwise qualify for School Assistance and Volunteer Service
Leave or for Civil and Work-Related Leave.
Foreign Language Speakers
State employees who speak one or more foreign languages can volunteer in several different ways.
If you speak a foreign language and are willing to be called upon as needed to translate in-person or over the telephone, please sign up by emailing email@example.com or calling (804) 786-4361. Please indicate the language(s) you speak, the dates and times you would be available to be contacted, and the best telephone number to reach you. Your information will be shared only with state agencies that need assistance during the race.
Capitol Police also need foreign language-speaking volunteers to aid them as they provide security and assistance around Capitol Square and state-owned facilities. Options include:
1) Serve as a translator at the Bank Street visitor entrance to the Capitol. Volunteers are needed during normal business hours:
Monday through Saturday 8 a.m. to 5 p.m., and on Sunday from 1 p.m. to 5 p.m.
2) Serve as a translator who will accompany Division of Capitol Police officers during peak race times.
3) Serve as a translator stationed in the division’s office.
If approved by your supervisor, Executive Branch employees who wish to volunteer for shifts with Capitol Police could be detailed to work with the division up to 40 hours during that week without using leave or volunteer time-off entitlements. To sign up, contact Sgt. Dianne Dowdy by emailing firstname.lastname@example.org or calling (804) 786-2460.
Did you know that the Road World Championships in Richmond will be the first race to receive the UCI’s “eco-label” for green practices? It is also a certified Green Travel Event in the Commonwealth’s Virginia Green program that is run through a partnership of the Virginia Department of Environmental Quality and the Virginia Tourism Corporation. These certifications were awarded for the many commitments to recycling, composting, and many other sustainable practices that will be in place for the races.
Green Team Volunteers are needed in order to make sure that recycling and other green practices are done correctly. In fact, nearly 600 green team volunteer shifts are in place for the event. If you are a state employee who cares about the environment, consider volunteering for a shift on the Green/Sustainability Team. Friends and family can join you, as well.
To sign up to volunteer on the Green Team, register as a volunteer with Richmond 2015 by clicking here, www.richmond2015.com/volunteer, and choosing Green/Sustainability.
If you are interested in Green Team opportunities at other events in the Richmond Region, you can visit www.handsonRVA.org hosted by Hands On Greater Richmond in partnership with the Virginia Green Travel Alliance and the City of Richmond’s Sustainability Office.
Richmond 2015 volunteers
The organization hosting the event, Richmond 2015, is looking for many volunteers to work all aspects of the race, from media check-in to course marshals. Those interested in volunteering with Richmond 2015 should register at www.richmond2015.com/volunteer. Slots are filling up fast, so register today!
Volunteer Documentation Form
Agencies or supervisors may choose to require employees to fill out this form and submit it to document their volunteer work.
State employees are lucky enough to have a front row seat to the action as cyclists from around the world descend on Richmond to race for their respective countries. Steps were taken during the planning of the event to provide for as little disruption as possible during the workweek while still allowing employees easy access to the events.
The Department of Human Resource Management reminds supervisors that there are options to be considered for employees who wish to alter their schedules during the event. Employees should coordinate with their supervisor and human resource managers.
Normal Work Schedule: Employees may report to work as normally scheduled taking into account commute time and possible route changes that will be required for road closings.
Telework: Allow employees with current Telework Agreements to work from their designated remote locations during the event as possible.
Click here to learn more about how to telework.
Schedule Adjusting: Employees scheduled to work on impacted dates may be permitted to adjust their work hours within each workweek during the event.
Example: Employee normally works five, 8-Hour days per week. By adjusting his/her schedule during the week to 4, 10-Hour days he/she will have met the 40-Hour workweek requirement allowing the employee to take off on one of the high impact days (for example Friday the 25th).
Example: Employee normally works four, 10-Hour days per week (Tuesday – Friday) with Monday as his/her regular day off. This employee’s schedule may be adjusted by designating Monday as a workday, and Friday, as the “substitute” day off.
Example: Employee normally works five, 8-Hour days per week and is needed to work on site during the event. Agency knows in advance that on some days during the event getting to work or leaving work would be easier and more efficient if the workday is extended. The agency may choose to offer employees shortened hours on other days during the week to offset the extended hours and avoid overtime/comp time liabilities.
Alternate Work Location: Agencies may direct employees in impacted areas to report to work at alternate agency locations as needed. Agencies must ensure that accommodations for space, work-related resources, and supervision are in place to ensure a productive workday.
Personal Leave: Employees may request and use their personal leave – personal leave must be requested and approved in advance.
Note: The schedule adjusting options above are fiscally prudent and employee friendly. Agencies do have the option to require adherence to the regularly scheduled workweek for employees, but could incur overtime and/or comp time costs if the workday is extended for unforeseen race related reasons. If using the alternate work location option, employee commuting to and from those work locations will be covered by Workers Compensation during the week.
STATE EMPLOYEE IDENTIFICATION
During the week of the race, state employees will be required to show their identification badges to access parking, state buildings and as proof of identification for purposes of discounts and other access. You should keep your badge on you at all times!
If you need a replacement badge, contact your agency’s badge coordinator. If your badge is lost or stolen before or during the race, please report it immediately to your badge coordinator.
Many streets will be closed on Sept. 19 through Sept. 27. If an emergency were to occur during business hours, state employees will need to be aware of their building’s alternate evacuation assembly areas to be utilized during race week. Alternate evacuation assembly areas have been developed due to the race’s use of Governor’s Street and its subsequent closure. Employees will be contacted by their respective agency’s Emergency Coordination Officer and there will be building evacuation drills that will occur in August in order to familiarize tenants with the alternate evacuation assembly areas.
The Division of Capitol Police offers the following safety tips.
Report Suspicious Activity
A suspicious activity is when a person's conduct or action does not fit the normal day-to-day activity of an area or an occurrence that is out of place and should not be happening in an area. Remember, If you observe something unusual or think something looks “wrong,” report it.
CONSIDER THE FOLLOWING ACTIVITIES AS SUSPICIOUS AND CALL THE POLICE!
• A person or vehicle stays in the same place for an unusual length of time.
• A parked car with the engine running- regardless of a person inside or not.
• A person behaves strangely or exhibits unusual movements, looks out of place, or is wandering aimlessly.
• A person concealing an object, carrying a weapon or suspicious bag.
• A person looking into cars, moving from car to car, and/or tries door handles.
• A person looking into windows of a building, or forcibly entering a car or building (including parking lots).
• A person running from a building or parking lot for no apparent reason, especially at night.
• A person carrying/transporting unusual/valuable objects, day or night.
• A person sells/conducts business out of their car, van, truck, or other vehicle.
• A vehicle drives around your block frequently, slowing down, speeding up.
• A vehicle without lights on, arriving or leaving at night.
• A person you don’t know offering candy or gifts to children.
To report suspicious activity, contact your local law enforcement agency. Describe specifically what you observed, including:
• Who or what you saw
• Where it occurred
• Why it’s suspicious.
If there is an emergency, call 911.
Be alert when driving: Traffic will be rerouted. There will be more traffic than usual and you may be directed to drive opposite the direction of the normal flow of traffic.
Be alert to police officers: There will be police officers directing traffic at intersections throughout the city.
Be alert to pedestrians: Many people will be attending the race. With more people walking around downtown, be aware when driving as people may cross the street in other areas besides the pedestrian crosswalk.
Be alert when walking around downtown: Pay special attention when crossing streets and look both ways even if a street normally goes one direction. Traffic may be coming from the opposite direction than the normal flow of traffic.
Personal Safety Basics
STAY ALERT to your surroundings.
• Know who is around you.
• Don’t be preoccupied.
PLAN where you are going before you go.
• Avoid low light areas and alleyways.
• Stay in well-populated areas.
Use your INSTINCTS and INTUITION.
• Intuition is reading the signals we give ourselves.
• Intuition is always right in two ways:
• It is always in response to something.
• It always has your best interest at heart.
• If you feel uneasy about a situation – avoid it!
PROJECT a confident image.
• Walk with confidence (firm and steady pace).
• Look people in the eye when you pass them.
Tips for Safe Bicycling
Be a responsible bicyclist _ Obey all traffic control devices and use proper hand signals.
Always ride with the flow of traffic.
Dress safely _ Wear a helmet, bright colored clothing and secure, loose pant legs.
Ride defensively _ Anticipate the actions of other road users and watch for road hazards.
Pass vehicles with extreme care _ Turning vehicles may not see you.
Be aware of motor vehicle blind spots whether while riding or when stopped at an intersection.
Maximize your visibility at night _ Wear reflective clothing and apply reflective tape to your bicycle.
Walk your bicycle when you get into traffic situations beyond your cycling abilities.
Exercise great caution when riding in bus traffic _ Watch out for buses pulling to and from curbs and passengers getting on and off buses.
Park your bicycle so you do not block sidewalks, handicap and building accesses, or emergency drives.
Lock your bicycle _ Secure both wheels and the frame to a stationary object using a sturdy lock.
Register or license your bicycle if required or provided by your community.
Stay informed by visiting this website, the Richmond 2015 website at http://richmond2015.com, watching the news and listening to the radio.
STATE EMPLOYEE DISCOUNTS
Bike Shop Discounts
Bicycle Pro Shop, Alexandria and Washington, D.C. –
10% discount on bikes and equipment through 10/31/15.
Visit our website for contact information: http://bicycleproshop.com/
Fresh Bikes Cycling, Arlington and Fairfax –
5% off bikes, 10% off accessories & apparel through 12/31/15.
Visit our website for contact info: http://www.freshbikescycling.com/
3Sports, Richmond –
15% back Loyalty card on any purchase at 6241 River Road & 2231 Old Brick Road through 12/31/15. This means if you buy a $1,000 bike you get $150 back for accessories.
Element Sports, Winchester –
10% discount on bikes and accessories through 9/30/15. 2009 S. Loudoun St., Winchester, VA 22601 540.662.5744
Bluestone Bike & Run, Harrisonburg -
5% off on new bikes, 10% off all bicycle parts and accessories, 10% off running shoes and accessories through 12/31/15.
1570 S. Main St., Harrisonburg, VA 22801 540-434-5151, bluestonebikerun.com
Virginia Creeper Trail Bike Shop, Abingdon – 15% off bike rentals and/or shuttle service 201 Pecan Street, Abingdon, VA 24210
Local: 276-676-2552, Toll Free: 1-888-BIKEN4U
Shuttle Shack, Damascus –
15% off bike rentals and/or shuttle service 112 Douglas Drive, Damascus VA 24236
*Conte’s Bikes has seven Virginia locations –
**Performance Bikes has eight Virginia locations –Bailey’s Crossroads (Leesburg)CharlottesvilleFairfaxRestonRichmondSpringfieldViennaVirginia Beach
Get your race questions answered
If you weren’t able to attend one of our three in-person briefings for state employees, click here to watch the video:
Check out our two-page information sheet, complete with the race and road closure schedule, impact indicators, instructions on how to reach each state parking deck and a map of the Capital Area road closures.
If you only want the Capital Area road closure map
Download and print a copy of the VA Bike 2015 flyer and post in an area visible to all state employees